Documents have always been the lifeblood of businesses, both large and small. All kinds of documents from invoices, blueprints and marketing materials to employee records, customer information, governmental forms drive business decisions and processes and allows us to understand how it is done. Therefore, the ability to store and retrieve the necessary information contained on these documents proves to be crucial.
When we talk about a document management system today, we mean a software platform that includes an efficient way to store, manage and retrieve the documents. However, formulating a document management strategy can be time intensive, require knowledgeable input and resources that would deter many companies. Allowing Metro Imaging to evaluate your current environment and to develop a document management strategy for your business will provide you with the additional resource that will make this process seamless.
Most research on document management process have revealed that most companies:
- Do not have an accurate inventory of their document related hardware throughout their organization.
- Do not know what their total print costs are in all areas such as copiers, faxes, printers and outsourced documents.
- Do not know their internal processes as it pertains to document workflow.
- Find it difficult to manage their paper and electronic documents efficiently.
- Do not have a formal document strategy.
What Metro Imaging will provide is an evaluation of an organization’s current document workflow – the document production and distribution. We will then develop a solution that will meet the desired business objectives through a migration to new technologies.
TESTIMONIALS
"To tell you the truth, I don’t know how we ever did without it! I would highly recommend SmartSearch to any company that is burdened with paper and wants to become more efficient and save money.”
- Carrie Raisch, Acute Care Experts
“SmartSearch has really helped to solve our storage problem and our administrators appreciate the assurance that we are in full compliance with the state’s retention directives. Because SmartSearch has been so effective for the district and because it is so easy to use, our payroll and other departments have begun to use SmartSearch.”
- Bonny Cairns, Technology Business Coordinator, Twinsburg City Schools
“Our improved efficiency with SmartSearch is saving us a great deal of time, and this translates directly into costsavings. We estimate that we are saving tens of thousands of dollars annually in labor costs.”
Barbara Palen, Accounts Receivable Supervisor, Bozzuto’s Inc.
